Administrative Assistant to the Chief Financial Officer (Executive Assistant)
Executive Office
Location: Lac La Biche, Alberta, Canada
Job number: 25-014
Position type: Full-time continuous
Posting date: November 3, 2025
Salary: $69,701 per annum
Closing date: Until a suitable candidate is found
NOC Code: 13110
ABOUT THE POSITION
The Administrative Assistant provides high-level executive assistance to the Chief Financial Officer (CFO) in a dynamic, team-oriented environment. This position focuses on supporting the CFO in coordinating daily activities, managing communications, and providing administrative support functions for special projects. The Administrative Assistant must understand the daily operational impacts of finance at the College and be comfortable working in a team-based environment. Responsibilities include:
- Interact knowledgably with the general public, external business associates, management, and other College staff on behalf of the CFO.
- Work closely with the Finance ERP project lead to assist in coordinating files, information, setting up meetings, organizing files, any other duties as assigned.
- Maintain and organize an accurate diary, coordinating all necessary materials for appointments, travel plans, and accommodations for the CFO.
- Manage mail, review and action correspondence and emails daily with the CFO, maintaining an extensive bring forward system.
- Ensure the day-to-day maintenance of records for the CFO in accordance with the College’s records/information management program.
- Prepares CFO procurement and monthly budget reports.
QUALIFICATIONS AND EXPERIENCE
- Undergraduate degree or diploma in business administration. Equivalencies may be considered.
- Minimum five years of progressive administrative experience preferably at a post-secondary institution.
- Ability to effectively manage highly sensitive and confidential issues and a strong understanding of political and other ramifications to the College.
- High aptitude to perceive and analyze problems, develop alternatives, and make or recommend sound decisions.
- Strong computer skills, especially advanced working knowledge of MS Office including Word, Excel and Outlook. Applicants should have experience managing multiple calendars in Outlook and experience or understanding of how to manage an executive’s email.
- Experience researching, verifying, preparing, and presenting information on a variety of topics.
- The ability to work in an open, high-traffic environment.
- Strong communication skills are essential. Our workplace operates in English, so strong written and verbal English communication skills are key to success in this role.
- Successful applicant will be required to provide a current police information check.
As a member of the Excluded Employment Group, you would have access to a number of benefits that include generous vacation days, participation in the College pension and benefits plan and access to a strong professional development fund that allows employees to grow and develop professionally by taking college or university courses, or attending conferences or workshops.
HOW TO APPLY
Portage College is committed to building a skilled, diverse workforce reflective of Canadian society.
If you have the right qualifications, experience and motivation to do extraordinary things at Portage College, we would love to hear from you. Email your cover letter and resume to careers@portagecollege.ca. If you have any questions, call us at 780-623-5747.
Please note we do not accept third-party resume and cover letter submissions.
The College appreciates the interest of all applicants, however, only those selected for an interview will be contacted.
Apply Now!