Student Records Clerk
Student Services
Location: Lac La Biche Campus
Job number: 26-002
Position type: Full-time term until May 2028
Posting date: July 14, 2026
Salary: $4,089 to $5,302 per month
Closing date: We will begin reviewing resumes July 22, 2026
ABOUT THE POSITION
Portage College has an exciting opportunity for a highly-skilled administrative support to work as a Student Records Clerk at the Lac La Biche campus. Responsibilities include:
- Provide customer service to students and staff.
- Coordinate mark submission activities, including communication of mark deadlines with program areas.
- Audit academic records to ensure completion requirements have been met; Ensure supporting documentation is complete, appropriate credentials are issued and academic record/student file is completed.
- Review transfers and student exit reports; Related data entry.
- Assist with preparation of weekly application stats and required comparison.
- Document requests according to POPA guidelines.
- Provides operational support across Student Records functions, including student intake registration and record maintenance.
QUALIFICATIONS AND EXPERIENCE
- Diploma or certificate in office or business administration. Equivalence may be considered.
- Previous experience in administrative support role, preferably at a post-secondary institution.
- Several years’ experience in a role with high-volume data entry with the ability to ensure accuracy and problem solve.
- Must be proficient with computers, especially MS Office.
- Strong skills in organization, data entry and customer service.
- Effective verbal and written communication skills are essential.
- Knowledge or experience working with Moodle and Unit 4 would be an asset.
- Demonstrated ability to work independently and provide sound decision making.
- Successful applicant will be required to provide a current police information check.
As an employee at the College, you will benefit from generous paid time off, participation in the College pension and benefits plans and have access to a strong professional development fund that allows employees to grow and develop professionally by taking college or university courses, or attending conferences or workshops.
HOW TO APPLY
Portage College is committed to building a skilled, diverse workforce reflective of Canadian society.
If you have the right qualifications, experience and motivation to do extraordinary things at Portage College, we would love to hear from you. Email your cover letter and resume to careers@portagecollege.ca. If you have any questions, call us at 780-623-5747.
Please note we do not accept third-party resume and cover letter submissions.
The College appreciates the interest of all applicants, however, only those selected for an interview will be contacted.