ADMINISTRATIVE SUPPORT

Trades and Technology


Location: Cold Lake Campus

Job number: 25-002

Position type: Full-time continuous

Posting date: July 14, 2025

Salary: $44,904 to $58,236 per annum 

Closing date: We will begin reviewing resumes July 22, 2025


ABOUT THE POSITION

Portage College has an exciting opportunity for a highly skilled administrative support to provide a wide range of administrative services to the College’s Aircraft Maintenance Engineering Structures, Continued Education, Electrical, Marketing, Work Integrated Learning and Teaching & Learning programs. Some of the responsibilities include:

• Work closely with program coordinators and faculty to ensure efficient and effective delivery of programming.
• Record, track and monitor student information, including attendance, grades, withdrawals and program progress.
• Perform reception duties, word processing, data entry and general administrative tasks such as responding to inquiries, conducting phone follow-up, records management and compiling and creating reports.
• Support inventory management by ordering, tracking and distributing office and program supplies.
• Provide exam invigilation, course outline management, and curriculum and exam support.
• Assist with student recruitment, admissions and intakes.
• Support student-related events such as Orientation, Convocation, and other program activities

QUALIFICATIONS AND EXPERIENCE

• Diploma or certificate in office or administration or a related field. Equivalencies may be considered.
• Minimum of two years’ experience working in an administrative support, preferably in a post-secondary environment.
• Must be proficient with computers, especially MS Office.
• Strong skills in organization, data entry and customer service.
• Sound knowledge of records management and FOIP guidelines.
• Basic understanding of accounting and control techniques and processes.
• Experience or familiarity with WIDS, Moodle, and Unit 4 would be an asset.
• Effective verbal and written communication skills are essential.
• Demonstrated ability to work independently and provide sound decision making.
• Ability to adapt to flexible work schedule; some evening work may be required.
• Successful applicant will be required to provide a current police information check.

As an employee at the College, you will benefit from generous paid time off, participation in the College pension plan, excellent health and dental benefits, and access to a strong professional development fund that allows employees to grow and develop professionally by taking college or university courses or attending conferences or workshops.

HOW TO APPLY

Portage College is committed to building a skilled, diverse workforce reflective of Canadian society.

Please note we do not accept third-party resume and cover letter submissions.

The College appreciates the interest of all applicants, however, only those selected for an interview will be contacted.

Apply Now!

About Portage College