ADMINISTRATIVE SUPPORT

Student Services


Location: St. Paul Campus

Job number: 24-088

Position type: Full-time continuous

Posting date: June 2, 2025

Salary: $44,904 to 58,236 per annum

Closing date: We will begin reviewing resumes June 11, 2025


ABOUT THE POSITION
Portage College is hiring a front-line administrative professional for the St. Paul campus Service Desk. This key role provides reception, responds to student and public inquiries, supports campus events and public relations activities, and assists with program administration across departments. Some of the responsibilities include:

• Serve as the first point of contact at the St. Paul Service Desk, responding to inquiries and directing students, staff, and visitors.
• Provide administrative support to program coordinators and regional staff, including word processing, mail handling, and scheduling.
• Assist with campus events, meetings, and public relations activities.
• Manage classroom and vehicle bookings, and coordinate exam schedules and invigilation.
• Support student services with registration, orientation, ID cards, and locker assignments.
• Process campus payments, maintain floats, and prepare financial reports as per Finance procedures.
• Order and manage supplies for the St. Paul and satellite campuses.
• Provide support for academic programs, including distance learning, testing, data entry, and course documentation.

QUALIFICATIONS AND EXPERIENCE

• Diploma or certificate in Office or Business Administration; equivalents may be considered.
• At least two years of administrative experience, preferably in post-secondary.
• Proficient with MS Office, email, internet, and Unit 4.
• Knowledge of records management and FOIP.
• Strong interpersonal, communication, and phone skills.
• Organized, accurate, and able to multitask effectively.
• Works well independently and in a team.
• Exercises good judgment and maintains confidentiality.
• Minimum 50 wpm typing speed.
• Valid Class 5 Driver’s License; willing to travel.
• Current police information check required.

As an employee at the College, you will benefit from generous paid time off, participation in the College pension plan, excellent health and dental benefits, and access to a strong professional development fund that allows employees to grow and develop professionally by taking college or university courses, or attending conferences or workshops

HOW TO APPLY

Portage College is committed to building a skilled, diverse workforce reflective of Canadian society.

Please note we do not accept third-party resume and cover letter submissions.

The College appreciates the interest of all applicants, however, only those selected for an interview will be contacted.

Apply Now!

About Portage College